Best AI tools to record meetings
Top picks at a glance:
- Fireflies.ai — Teams seeking workflow automation and broad platform integration.
- Fathom — Users who prioritize automated summarization during video meetings.
- NotesXP — Students looking for a fast, no-signup study companion.
- Mindgrasp — Individuals needing to structure chaotic information into a study system.
- Stella — Sales teams needing in-person meeting analysis and CRM connectivity.
| Tool | What it does | Pricing | Free tier | Refunds |
|---|---|---|---|---|
| Fireflies.ai | AI voice assistant and transcription tool designed to automate your team’s workflow. | Free tier; paid from $10/mo | Yes | — |
| Fathom | AI meeting assistant that records, transcribes, and summarizes meetings so you can stay focused on the conversation. | Free tier; paid from $15/mo | Yes | None stated |
| NotesXP | AI study companion that turns anything into notes, mind maps, flashcards, quizzes, and podcasts. | Free tier | Yes | — |
| Mindgrasp | An AI study tool that turns chaos into a structured study system automatically. | Not stated on site * | — | — |
| Stella | An AI assistant for sales teams that analyzes meetings to provide coaching, CRM updates, and follow-up emails. | Free tier; paid from $9/mo * | Yes | — |
— means the vendor does not state it on the pages we read.
* pricing not verified against the vendor's pricing page.
How do I choose an AI tool to record meetings?
When selecting an AI recording tool, first identify which platforms you require, such as web, desktop, or mobile. If your workflow relies on custom integrations, prioritize tools that offer an API. Evaluate the financial commitment by comparing the starting paid tiers, which range from $9 to $15 per month, and note that most services offer a free tier. If you prefer to avoid account creation, look for options that allow you to record without a signup. Always review the subscription terms carefully; be aware that some providers specifically state no refunds, and others have usage limits where credits expire at the end of a billing period. Balancing your need for advanced features like CRM integration against your platform preference and budget will guide you to the most effective solution.
Fireflies.ai
Visit Fireflies.aifireflies.ai
Best for: Teams seeking workflow automation and broad platform integration.
This AI voice assistant is designed to automate your team’s workflow by capturing video conferences. It supports a wide range of platforms, including web, desktop, and mobile, and provides an API for advanced integration needs. Users should note that credits expire at the end of the billing period.
Automatically record your Google Meet calls and get real-time transcripts.
Pricing, in their words: “$10 per seat / month, billed annually” (pricing)
Subscription terms they state: cancel in-app · auto-renews (source)
Limits the vendor states:
- Credits expire at end of period
Fathom
Visit Fathomfathom.videoCancellation & refund terms for Fathom
Best for: Users who prioritize automated summarization during video meetings.
This AI meeting assistant records, transcribes, and summarizes meetings so you can stay focused on the conversation. It is available on web, desktop-mac, and iOS and includes API support. The service features a free tier and auto-renews, but it explicitly states no refunds for subscriptions.
Capture meetings, uncover insights, and connect your team's tools so meeting context is already there when you need it.
Pricing, in their words: “90 day guarantee” (pricing)
Subscription terms they state: cancel in-app · auto-renews · states no refunds (source)
No usage limits stated on the pages we read.
NotesXP
Visit NotesXPnotesxp.appBest for: Students looking for a fast, no-signup study companion.
This tool acts as an AI study companion that turns anything into notes, mind maps, flashcards, quizzes, and podcasts. It is designed to record a lecture and is available exclusively on iOS. It is unique in that it offers a free tier without requiring a signup.
Record a lecture, snap your textbook, or paste your slides.
Pricing, in their words: “You can try the core features for free. A student-friendly subscription unlocks unlimited study sets and is priced to be one of the most affordable on the App Store” (pricing)
No usage limits stated on the pages we read.
Mindgrasp
Visit Mindgraspmindgrasp.aiBest for: Individuals needing to structure chaotic information into a study system.
Mindgrasp is an AI study tool that turns chaos into a structured study system automatically. It is built to record live lectures and is accessible via web, iOS, and a chrome-extension. Pricing information is not stated on the site.
Record live lectures or upload any file.
No usage limits stated on the pages we read.
Best for: Sales teams needing in-person meeting analysis and CRM connectivity.
Stella is an AI assistant for sales teams that analyzes meetings to provide coaching, CRM updates, and follow-up emails. It allows you to record in-person meetings and is available on web, iOS, and android. An API is included, and subscriptions start at $9 per month.
Record in-person conversations with the mobile app, or upload existing recordings and Stella analyzes them the same way as online calls.
Pricing: Free tier; paid from $9/mo (pricing)
No usage limits stated on the pages we read.
Which one for your situation?
- Your team needs a workflow-integrated AI to handle video conferences and document them via an API. → Fireflies.ai: It is an AI voice assistant designed to automate team workflows with API access and a free tier.
- You want to stay focused during video meetings and need a tool that handles summaries automatically. → Fathom: It records, transcribes, and summarizes meetings, though users should note it states no refunds.
- You are a student needing to turn educational content into flashcards and mind maps on your phone. → NotesXP: It allows you to record a lecture and convert it into various study formats without requiring a signup.
- You need to organize complex academic information from live sessions into a structured study system. → Mindgrasp: It is an AI study tool available on web, iOS, and via a chrome-extension to create structured study systems.
- You manage a sales team and require assistance with coaching and updating your CRM after discussions. → Stella: It provides coaching and CRM updates specifically for those who need to record in-person meetings.
FAQ
Is there a free tool to record meetings?
Yes — Fireflies.ai, Fathom, NotesXP, Stella offer a free tier.
What is the cheapest paid option to record meetings?
Stella starts at $9/month.
Which of these have an API?
Fireflies.ai, Fathom, Stella document a developer API.
How do I cancel these subscriptions?
Fireflies.ai: cancel in-app; Fathom: cancel in-app. NotesXP, Mindgrasp, Stella do not state a cancellation route on the pages we read.
Can I get a refund?
Fathom states it does not offer refunds. The others (Fireflies.ai, NotesXP, Mindgrasp, Stella) do not state a refund policy on the pages we read.
Do these subscriptions auto-renew?
Fireflies.ai, Fathom state that paid plans renew automatically. Check the billing page before subscribing; the rest do not state it either way.
Sources
Every fact above was read from the vendors' own pages: