Best AI tools to capture meeting notes
Top picks at a glance:
- Runable — A general AI agent that reasons, adapts and routes through whatever capabilities are needed to deliver your outcome.
- Read AI — AI copilot transforming meetings, emails, and messages into summaries, insights, and answers.
- ScreenApp — AI-powered meeting assistant that transforms recordings into structured notes, summaries, and actionable insights.
- Thetawave AI — An AI-powered study tool that transforms lectures and documents into notes, flashcards, quizzes, and mind maps.
- Hedy AI — An AI-powered meeting coach providing real-time transcription, summaries, action item extraction, and live coaching suggestions during conversations.
| Tool | What it does | Pricing | Free tier | Refunds |
|---|---|---|---|---|
| Runable | A general AI agent that reasons, adapts and routes through whatever capabilities are needed to deliver your outcome. | Free tier; paid from $15/mo | Yes | None stated |
| Read AI | AI copilot transforming meetings, emails, and messages into summaries, insights, and answers. | Free tier; paid from $19.75/mo | Yes | None stated |
| ScreenApp | AI-powered meeting assistant that transforms recordings into structured notes, summaries, and actionable insights. | Free tier; paid from $19/mo * | Yes | — |
| Thetawave AI | An AI-powered study tool that transforms lectures and documents into notes, flashcards, quizzes, and mind maps. | Free tier; paid from $9.90/mo * | Yes | 7 days |
| Hedy AI | An AI-powered meeting coach providing real-time transcription, summaries, action item extraction, and live coaching suggestions during conversations. | Free tier; paid from $8.33/mo * | Yes | — |
— means the vendor does not state it on the pages we read.
* pricing not verified against the vendor's pricing page.
How do I choose an AI tool to capture meeting notes?
To choose the right tool, first identify which platforms you use, as options like Read AI, ScreenApp, and Hedy AI support both desktop and mobile, while others are more limited. Check if you require an API for your workflow; Read AI, ScreenApp, and Hedy AI provide this, whereas Thetawave AI does not. Review the subscription terms closely: if you prefer a trial period, consider Thetawave AI’s 7-day refund window, as others like Runable and Read AI explicitly state no refunds. Finally, compare the monthly pricing, which spans from $8.33 with Hedy AI to $19.75 with Read AI. Since all options offer a free tier and a free signup, you can test their specific features for note-taking and action item extraction before committing to a paid subscription that auto-renews.
Runable
Visit Runablerunable.com
A general AI agent that reasons, adapts and routes through whatever capabilities are needed to deliver your outcome.
Your AI Notetaker for every meeting
Pricing, in their words: “MonthlyAnnually · Save 25%” (pricing)
Subscription terms they state: states no refunds (source)
No usage limits stated on the pages we read.
Read AI
Visit Read AIread.aiCancellation & refund terms for Read AI
AI copilot transforming meetings, emails, and messages into summaries, insights, and answers.
Add Read Assistant to any Zoom, Teams, or Meet meeting to automatically take meeting notes
— read.ai
Pricing, in their words: “$19.75 USD. Per user / month” (pricing)
Subscription terms they state: cancel in-app · auto-renews · states no refunds (source)
Limits the vendor states:
- Sharing accounts
- Refunds
ScreenApp
Visit ScreenAppscreenapp.io
AI-powered meeting assistant that transforms recordings into structured notes, summaries, and actionable insights.
Generate professional AI meeting minutes automatically from any recording. Free meeting minutes generator extracts action items, decisions, and speaker notes instantly.
Pricing: Free tier; paid from $19/mo (pricing)
Subscription terms they state: cancel in-app · auto-renews (source)
No usage limits stated on the pages we read.
Thetawave AI
Visit Thetawave AIthetawave.ai
An AI-powered study tool that transforms lectures and documents into notes, flashcards, quizzes, and mind maps.
Record or upload dense lectures, then turn the transcript in… AI Video Note TakerTurn YouTube lectures, tutorials, and course videos into str…
Pricing: Free tier; paid from $9.90/mo (pricing)
Subscription terms they state: cancel in-app · auto-renews · 7-day refund window (source)
Limits the vendor states:
- no public API available
Hedy AI
Visit Hedy AIhedy.ai
An AI-powered meeting coach providing real-time transcription, summaries, action item extraction, and live coaching suggestions during conversations.
Automatic to-do extraction from conversations
— hedy.ai
Pricing: Free tier; paid from $8.33/mo (pricing)
Subscription terms they state: cancel in-app · auto-renews (source)
No usage limits stated on the pages we read.
FAQ
Is there a free tool to capture meeting notes?
Yes — Runable, Read AI, ScreenApp, Thetawave AI, Hedy AI offer a free tier.
What is the cheapest paid option to capture meeting notes?
Hedy AI starts at $8.33/month.
Which of these have an API?
Read AI, ScreenApp, Hedy AI document a developer API.
How do I cancel these subscriptions?
Read AI: cancel in-app; ScreenApp: cancel in-app; Thetawave AI: cancel in-app; Hedy AI: cancel in-app. Runable does not state a cancellation route on the pages we read.
Can I get a refund?
Runable states it does not offer refunds; Read AI states it does not offer refunds; Thetawave AI states a 7-day refund window. The others (ScreenApp, Hedy AI) do not state a refund policy on the pages we read.
Do these subscriptions auto-renew?
Read AI, ScreenApp, Thetawave AI, Hedy AI state that paid plans renew automatically. Check the billing page before subscribing; the rest do not state it either way.
Sources
Every fact above was read from the vendors' own pages: